Timecards and Pay

Getting Paid:

One of our highest priorities is paying you quickly.  You are responsible for promptly and accurately submitting your time at the end of your work week.  As long as you submit your time in accordance with Lighthouse Placement Services (LPS) policy, your paycheck will be mailed within four days from the end of the weekly pay period or within five days on Holiday weeks.

As your employer, LPS deducts required federal, state, and city taxes, Social Security (FICA), and other legally required deductions (e.g., garnishments and tax levies) that have been served to LPS.

Submitting Your Time:

LPS’ employees must record all actual hours worked, no more and no less.  If instructed not to record or report all actual hours worked, for any reason, you must immediately notify your LPS Recruiter at 978-373-2095.  Never report time for another employee.

LPS customers’ may use a variety of timekeeping systems (e.g., paper time cards, card swipe systems, web-based systems).  Please follow the instructions for submitting your time as explained by your LPS’ Representative.  Ensuring that your time is approved by the customer is your responsibility.  Unapproved, inaccurate or illegible timecards may result in the delay of your pay.

If you have a payroll-related question, please contact the LPS Payroll Department – 978-373-2095.

Calculating your hours

When calculating total time for each day worked, make sure to round to the nearest 15 minutes.  If between 1-7 minutes (e.g. 8:01, 8:02, etc), round down (e.g., to 8:00).  If between 8-14 minutes (e.g., 8:08, 8:09, etc), round up (e.g., to 8:15).

  • *Daily Totals should be converted to decimals.  Convert quarter hours to decimals as follows (e.g., 8 hours and 15 minutes would be entered as 8.25):
    15 minutes = .25
  • 30 minutes = .50
  • 45 minutes = .75
  • Ensure you correctly sum all Daily Totals and enter that sum of the entire week in the Total box.

Calculation of Overtime and Regular Rate Overtime Adjustments:
Unless specifically exempted, an employee covered by the Fair Labor Standards Act (FLSA) must receive overtime pay for hours worked in excess of 40 in a workweek (or as otherwise legally required) by state-specific law at a rate not less than one and one-half times his or her regular rate of pay.

Holiday/Vacation
LPS and its clients are not required to pay holiday or vacation pay.  If you choose to work on a holiday, enter the hours in on your timecard and you will be paid at straight time.  DO NOT enter “Holiday” or “Vacation” on your timecard.  Enter a “0” (zero) or leave it blank.

Sick Pay – Effective July 1, 2015
Contract employees employed by Lighthouse Placement and physically working for clients in Massachusetts will be eligible for Paid Sick Time. Lighthouse is in compliance with the M.G.L. c. 149, § 148C; Earned Sick Time Regulation.

Tax Withholding
Starting in 2013, updates have been made to your wage statements to provide more detailed information on taxation.  Please review to ensure accuracy.  If you have questions, or want to make changes to your Federal and/or State withholdings please direct all inquiries to the Payroll Department and you will be required to complete a new W-4 Form.

Direct Deposit
With direct deposit, your pay is electronically deposited directly into your checking or savings account.  To enroll, fully complete the Authorization for Direct Deposit of Pay and give it to your Lighthouse Placement Services’ representative along with a voided personal check or other account verification (if this information is not included, your enrollment in the Direct Deposit program will be delayed).

Depending on your bank, the direct deposit will not be processed for up to 3 weeks.  You will receive live checks until the first direct deposit goes through.  You will know this because the check stub will show “non-negotiable” once it has been deposited.

Timecards

*Once you have completed the Lighthouse On-Boarding Process with your recruiter, you will receive an email with your user name and password for access to this feature.