Waltham, MA
Date Posted: April 12, 2017
Employment Type: Contract To Hire
Job Id: 7599

Job Description

Office Manager/Administrative Assistant

To support their Global growth, they are looking for an Office Manager/Administrative Assistant,  The successful candidate will be working for a small company and as such, must be willing to take on other duties as needed, for example: expense reports using concur, greeting customers, answering phones, helping with projects, interacting with vendors, etc. 

Key Responsibilities for this role will include:

  • Main duties will include: handling phones, incoming mail, fed-ex packages, ordering supplies, ordering Friday lunches, organizing monthly birthday’s, organizing Happy Hour and other events as well as ordering/organizing food delivery on Monday’s
  • Prepare and reconcile expense reports (international charges included)
  • Establish and maintain relationships with vendors/third parties
  • Light planning of programs, events or conferences by assisting with arranging for facilities and caterers, issuing information or invitations, and coordinating on site meetings
  • Light calendar, schedule meetings and follow-up as needed with meeting attendees
  • Light travel arrangements, including air, hotel and transportation (international and domestic travel)

Requirements for the Office Manager/Administrative Assistant:

  • Associates degree or 5+ years in an administrative position
  • Proficiency with Microsoft Office, Powerpoint, Excel, and word
  • Previous experience in managing the day to day office operations including ordering office supplies, coordinating team events, etc.
  • Must have prior knowledge and experience using Concur for processing of expense reports.
  • Strong organizational skills with strong attention to detail
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team

Apply Here